- Archives
- Records Management
- Directory of University Records
- File Classification
- The Model File Classification Plan
- Administration
- Advancement
- Committees
- Communications
- Equipment and Supplies
- Facilities
- Finances
- Governance
- Human Resources
- Information and Technology Management
- Liaison and Cooperation
- Policy
- Records and Information Management
- Research Management and Administration
- Student Services and Records
- Teaching and Academic A片资源吧
- Frequently Asked Questions
- Transfer Paper Records
- Transfer Digital Records
- Retrieve Paper Records
- Annual Destruction and Accession Process
- Links and Resources
- Directory of University Records
- FIPPA
- Digital preservation
- Resources
- About
- Mission, vision and values
- Contact us
- Feedback and comments
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized A片资源吧 Commemorate SFU鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized A片资源吧
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU鈥檚 First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Senate Committee Records
Function
Governance
PIB
No
RRSDA Number
1997-003
Department
Senate
Description, purpose and use of records
Records created and used to support the activities and deliberations of the various committees established by Senate. Includes committees with delegated Senate authority as well as advisory committees. Records include minutes, agendas, correspondence, reports, supporting papers. The records are grouped by committee and arranged chronologically by meeting date.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Senate Committee Secretariate | CY + 2 years | 3 years | CY + 5 years | Full Retention by Archives |
| All other departments | No longer needed for reference | Nil | No longer needed for reference | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
Retention rationale
The records created by Senate committees document their activities and deliberations, and are valuable for documenting academic governance at the University generally; therefore, these records should be retained permanently.
Retention and filing guidelines
Each committee should clearly designate which member (typically the Chair or Secretary) is responsible for maintaining the official records of the committee (as opposed to the copies of committee records which may be distributed across campus).
Related RRSDAs
Status
RRSDA is in force
Approval Date
29 Jan 1999
Last Revised Date
20 Jun 2023