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- My summer in the archives: a co-op placement retrospective
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- The Selma Wassermann fonds
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Communications
Records relating to the collection, analysis and dissemination of information about the university, its departments and activities.
Classification Plan
| Primary |
Secondary | RRSDA | Total Retention | Disposition |
|---|---|---|---|---|
Communications (General) |
||||
| Policies & Procedures | 2005-001 | S/O |
Destruction | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Planning | 1999-005 | CY + 7 | Selective Retention | |
| Reports & Statistics | 1999-005 | CY + 7 | Selective Retention | |
| Special Projects |
1999-005 | CY + 7 | Selevtive Retention | |
| Reference & Information Files |
1995-025 | S/O | Destruction | |
Ceremonies & Celebrations |
||||
| Policies & Procedures | 2005-001 | S/O | Destruction | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Event Files | 1999-005 | CY + 7 | Selective Retention | |
Conferences & Presentations |
||||
| Policies & Procedures | 2005-001 | S/O | Destruction | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Presentations |
1999-005 | CY + 7 | Selective Retention | |
| Conferences | 1999-005 | CY + 7 | Selective Retention | |
| Other Events | 1999-005 | CY + 7 | Selective Retention | |
Public Relations |
||||
| Policies & Procedures | 2005-001 | S/O | Destruction | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Apprection |
1999-005 | CY + 7 | Selective Retention | |
| Complaints | 1999-005 | CY + 7 | Selective Retention | |
| Media Relations | 1999-005 | CY + 7 | Selective Retention | |
| Press Clippings |
1999-005 | CY + 7 | Selective Retention | |
Publications & Brochures |
||||
| Policies & Procedures | 2005-001 | S/O | Destruction | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Undergraduate Studies Handbooks | 1999-005 | CY + 7 | Full Retention | |
| Graduate Studies Handbooks | 1999-005 | CY + 7 | Full Retention | |
| Other Departmental Publications | 1999-005 | CY + 7 | Full Retention | |
Website |
||||
| Policies & Procedures | 2005-001 | S/O | Destruction | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Planning | 1999-005 | CY + 7 | Selective Retention | |
| Obsolete Web Pages | 1999-005 | CY + 7 | Selective Retention |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; RRSDA = Records Retention Schedule and Disposal Authorities; S/O = Superseded or obsolete.
Scope Notes
Communications General
Use for records relating to departmental communications in general but which do not fall under any other primary in this subject heading. Note that the secondaries "Policies and Procedures," "General," "Planning," "Reports and Statistics," "Special Projects," and "Reference and Information Files" can also be attached to any other primary if needed.
Ceremonies and Celebrations
Use for records relating to university or departmental ceremonies. When involved in event planning, open one file for each event.
Public Relations
Use for records relating to interactions with the public and media.
Publications and Brochures
Use for university and departmental publications. Retain an archival copy of each publication produced by your department. Destroy publications received from other departments or organizations when no longer useful.
Website
Use for records relating to the university or department website. Major changes to your department's website (e.g. overall look and architecture) should be documented by retaining printed screenshots, HTML documents and style sheets or electronic versions of the same.