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Centres and Institutes Files
Function
Research and International
PIB
No
RRSDA Number
1995-008
Department
Office of the Vice-President, Research and International
Description, purpose and use of records
Correspondence, applications for university charter, university charters, summary activity reports, financial statements, centres and institutes constitutions, statements of recognition of university policies, statements of internal governing procedures, annual reports, proposals for Centres and Institutes pending, calendar entries for the SFU Calendar which describe each Centre and Institute and working papers.
These records relate to the application for and approval of university charters for research centres and institutes at SFU. Centres and institutes are non-departmental academic or administrative units developed under the auspices of SFU to facilitate collaborative research and specific types of teaching. They are established by a university charter, application for which is reviewed by the Governing Committee for Centres. Charters are granted at the discretion of the Board of Governors upon a recommendation from the President. Charters continue in force until revoked by the President.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| VP Research | CY charter revoked or centre closed + 6 years | Nil | CY charter revoked or centre closed + 6 years | Full Retention by Archives |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- R40.01, Research Centres and Institutes
Retention rationale
These records are required by the VP Research Office for administrative, legal and fiscal use as long as a centre or institute's charter remains in force for six years from the date a charter is revoked. These records demonstrate the authority for the existence and activities of a research centre or institute as established by a university charter and are retained under the control of the VP Research Office until the expiry of the total retention period (current year charter revoked or centre closed + 6 years) after which they are transferred to the Archives.
Status
RRSDA is in force
Approval Date
26 Sept 1995
Last Revised Date
29 Nov 2023